Policies & Regulations

Guidelines for Library Users Participating in Limited Face-to-Face Classes

Mapua Library Intramuros accepts a limited number of users for its reading areas this 3rd quarter of AY 2021-2022, weeks 4, 6, and 9. The library shall strictly implement a reservation-based access to the library spaces and resources and must follow the below reminders:

  1. All visitors must register at https://bit.ly/3H3KZHm prior to entry into the Main Library. Periodicals and branch libraries are closed.
  2. Show a copy of the response made to the security officer in the Library entrance.
  3. Library visitors shall sanitize their hands before entering the library.
  4. Access to reading areas are from 7:00 am to 5:00 pm, Monday to Thursday.
  5. Students, faculty, and staff shall use the tapping machine upon entry and exit in the library premises to monitor the duration of stay for each visitor.
  6. Mapua Library will stop accepting reservations once it has reached the maximum number of allowed seating capacity (as recommended by IATF).
  7. Mapuans must adhere to safety protocols during their stay in the Library.

Seat and Space Arrangement:

  1. Physical distancing of 1-meter shall strictly be observed inside the library. Please note the number of individuals to occupy library space and seats:

    1.1 Long table – maximum of 4 persons
    1.2 Short table – 1 person
    1.3 Couch – 1 person
    1.4 Carrels – 1 seat apart
    1.5 Modular seats – 1 seat apart
  2. Air conditioning shall be regulated. Windows and doors will be opened to ensure proper air circulation.
  3. Reading area of General Circulation and Reference Section shall be opened for use. Other portions of the library will be closed to users, i.e. Discussion rooms, stacks area, periodicals, and Architecture library.

Rules and Regulations

Any violation against the following rules and regulations will be punishable per Mapúa Library sanctions (RG-LB-01-02):


  1. Silence must be maintained at all times in the designated Quiet Zones (ERIS, Graduate Studies, AR Library, and Periodical Section). Collaboration and discussion are allowed in the Group Study areas, provided this will not distract other library user.
  2. Dishonesty, lending or borrowing of the official Mapua ID, Official Receipt, Certificate of matriculation, or other official documents and presenting another person’s documents as one’s own.
  3. Blue prints, mechanical drawing board big case or parcel and external storage device should not be brought into the library. No bags allowed in AR Library.
  4. Use of caps/bonnets in the library premises is not allowed (applicable in Makati Library only). Exemptions are allowed for religious and health purposes.
  5. Abuse of I.T. resources and privileges in violation of the rules and regulations on the use of I.T. resources such as but not limited to: Installations and/or use of unlicensed software (such as application software and games); Unauthorized access to network security through any means (e.g. denial of service, malicious attacks, installation of Trojans and worms, hacking);
  6. Public display of intimacy which offends the sensibilities of the academic community, and which may be deemed or perceived as vulgar or repulsive.
  7. Offenses related to person(s) in the Mapua library community such as but not limited to: Threatens to physically assault/injure or actual physical assault/injury committed against any member or visitors of the Mapua library community; Defamation, abusive behavior, or gross discourtesy committed against any member of the Mapua library community or his authorized representative; Hazing or the infliction of any physical mental harm or ordeal, which act injures, degrades, or disgraces or that tends to injure, degrade, or disgrace any fellow student or member of the Mapua library community; Engaging in lewd, obscene or immoral conduct within Mapua library premises and its vicinity.
  8. Reproduction of departmental exams.
  9. Possession or consumption of alcoholic or intoxicating beverages within Mapua library premises in connection with an official school activity; or entering the Mapua library under the influence of alcohol.


  1. Students must tap their Mapua ID/register at the entrance before entering the library premises. And as an institutional policy, all students should wear their Mapua ID at all times, including inside the library premises.
  2. Eating and/or drinking, littering.
  3. Disruptive use of mobile phones or other similar communication devices in the library.
  4. Unauthorized filming within the premises of the library.

Loan Policies

General Loan Policies

  1. Library patrons must present their valid ID [school ID/employee ID] when borrowing materials. Borrowing must be done in person. The borrower must see to it that all library materials in their possession have been properly checked out before leaving the library.
  2. Students, faculty, and non-teaching personnel of Mapua-Makati are allowed to utilize the resources of the Main Library (Intramuros), and vice versa for room use and photocopying purposes only.
  3. Library patrons are held responsible for all materials charged to their names via the library automated system and date due slips.
  4. Fines are charged on overdue materials. Fines must be paid before the next quarterm.
  5. The borrowers must ensure that items checked out to him them returned on or before the date due. Notices sent by the Library serve only as a reminder and non-receipt of the notices does not absolve anybody from paying fines or other penalties. All materials must be returned immediately when recalled.
  6. Library users are not allowed to use IDs of other patrons to borrow materials or gain access to other library services. Borrowers may not “sub-lend” books and other library materials.
  7. Borrowers will be held responsible for any mutilation [including defacement] found in library materials when returned. They must check and report any mutilation found before borrowing.
  8. Library materials are considered to be on loan to patrons until the materials are properly checked in. Make sure that your loan has been cancelled before leaving the counter .Keep the borrower’s slip for clearance purposes.
  9. Library users must report the loss of a material to the concerned Section staff. Fine will be charged according to the rates of fines, from the date due to the date when the material is reported lost, or if found, till the date the material is returned.
  10. Borrowers who lost a material are liable to replace the material with the current edition/issue or copy.
  11. External patrons [alumni & other outside researchers] are not allowed to take home materials. All materials that they need are for library use only.
  12. Students who are not enrolled but needs to use the library for completion, should present a letter of request to use the library resources noted by their adviser.
  13. Patrons’ library privileges will be suspended if overdue materials are not returned on time.
  14. Borrowers are only allowed to renew for two (2) consecutive times if the material is not in demand.

Specific Loan Policies

Fiction Books

  • Two weeks loan period
  • A maximum of three (3) books may be borrowed at a time.
  • Overdue fine: PhP10.00 a day/book (including Sunday)

Graduate School Books

  • One week loan period (for graduate/double degree students only))
  • Room use and photocopying purposes (for undergrad students))
  • A maximum of three (3) books may be borrowed at a time.)
  • Overdue fine: PhP10.00 a day/book (including Sunday)

Filipiniana, AR-ID and Circulation Books

  • One week loan period.
  • A maximum of three (3) books may be borrowed at a time.
  • Overdue fine: PhP10.00 a day/book (including Sunday)

Reserve Books

  • One (1) reserve book may be borrowed for overnight use, but must be returned not later than 10:00 AM the next school day.
  • Overdue fine: 20.00 a book/day (including Sunday)

General Reference Collection (e.g. encyclopedias, dictionaries, atlases, almanacs, manuals, handbooks etc.)

  • Can be loaned out for a day
  • Loaned out materials not returned on time will be charged with PHP 10.00/hr.

Periodicals (e.g. journals, magazines, etc.)

  • Current Periodicals: Library users can photocopy articles and contents within the publication but, home use of said material is not allowed.
  • Bound Periodicals: Can be borrowed for two (2) day check-out loan period. Borrowed items can be renewed twice. Online renewal is likewise possible when you login to your library account http://ls.mapua.edu.ph:8080/#section=home

Non Print Materials (e.g. CD’s, VHS, etc.)

  • Two-day check out.
  • A maximum of three (3) materials may be borrowed at one time.
  • Overdue Fine: P50.00 a day/material (including Sunday)

Theses, Feasibility Studies, Archives & Departmental Exams

  • For library use only.
  • Any person who consults an academic exercise or research study must not quote from them without due acknowledgment.
  • Photocopying, taking digital snap shots of these materials are strictly prohibited.

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